1st Features Limited – Data Use & Privacy Policy

1. Introduction

1st Features Limited (“1F”, “we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you submit information on any of our forms, or when you contact us via Instagram, WhatsApp, or other means.

By submitting your information to us, you confirm that you have read and understood this policy and agree to the processing of your data in line with it.

2. Who We Are

1st Features Limited is a UK-registered company focused on supporting emerging filmmakers making the leap from shorts to feature films. Through our production, development, and advisory services, we help foster independent, inclusive, and creatively ambitious filmmaking.

Registered Company Name: 1st Features Limited
Company Number: 16279142
Registered Office Address: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ

If you have any questions about this policy or how we use your data, you can contact us at: [email protected].

3. What Information We Collect

We collect personal data that you provide when you interact with us via our submission or contact forms. This may include, but is not limited to:

Contact Information: such as your name, email address, phone number.
Professional Information: such as your role (e.g., director, producer), portfolio links, past projects.
Project Information: such as project title, synopsis, development stage, production plans, budget estimates.
Collaborator Details: such as team members’ names and roles.
Optional Demographic Data: such as ethnicity, gender identity, or neurodiversity status (if you choose to share).
Other Form Data: calendar links, biographies, motivations for connecting, areas of interest.
Consent & Preferences: including communication preferences and submission consent.

We may also collect technical data such as IP addresses or browser/device information.

4. How We Use Your Data

To assess project submissions and eligibility.
To contact you regarding your enquiry or project.
To connect you with collaborators, producers, or opportunities.
To maintain records of filmmakers for potential future collaboration.
To support internal reporting and anonymised trend analysis.
To keep you informed about our services and events (you may opt out at any time).

We do not sell your data or share it with third parties for marketing.

5. Lawful Basis for Processing

We process your data based on:

Consent – when you tick consent boxes during submission.
Legitimate Interests – when processing is necessary for our operations and support services.

6. How Long We Keep Your Data

We keep your data as long as necessary to fulfil its intended purpose. Project submissions are stored to allow for follow-up conversations and monitoring of projects we may revisit.

You may request deletion of your data at any time by contacting us at [email protected].

7. How We Store and Protect Your Data

Data is stored securely using commercially available encrypted systems that are protected by secure authentication methods such as strong passwords, 2FA, biometrics, etc. All data is stored and processed in line with UK Data Protection Act (DPA) and UK GDPR principles.

8. Your Rights

Under UK GDPR, you have the right to:

Access your data
Request correction or update
Request deletion
Withdraw consent
Object to data processing
Lodge a complaint with the ICO

9. Changes to This Policy

We may update this policy to reflect new legal or operational requirements. The latest version will always be available on our website.

10. Effective Date

This policy is effective as of 1st July, 2025.